Understanding our Privacy Notice.
This notice explains what personal data (information) we hold about you, how we collect it, and how we use it. We are required to notify you of this information under data protection legislation. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information about you.
[Data protection principles]
We will comply with the data protection principles when gathering and using personal information.
[About the information we collect and hold]
We may need to share some of the categories of personal information set out with other parties, such as external contractors and our professional advisers. In most cases, information is only shared for the performance of our contract with you or to comply with our legal obligations.
We seek to ensure that our information collection and processing is always proportionate. We will notify you of any changes to information we collect or to the purposes for which we collect and process it.
Automated decision making. No automated decisions are made affecting your personal data.
[Where information may be held]
Information may be held at our offices, and third party agencies, service providers, representatives and agents. Information may be transferred internationally to other countries around the world, including countries that do not have data protection laws equivalent to those in Japan, for the reasons described above. We have security measures in place to seek to ensure that there is appropriate security for information we hold.
[How long we keep your information]
The period for which we keep your information is dependent on whether or not we have placed you in a temporary or permanent booking.
Where we have been unsuccessful in placing you in a temporary or permanent booking, we will retain your data for 3 years from the date we created your record in our database. If we have placed you, we will retain your information for 5 years from the date of placement or date on which you last worked for us.
We will retain certain pay-related and other financial information for 7 years in order to comply with our legal obligations.
[Your rights to correct and access your information to ask for it to be erased]
You have the right to: access your data; request that we correct data we hold about you; and ask for it to be erased.
[Keeping your personal information secure]
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.